Minutes Council meeting16 Feb 22

Wednesday 16 February 22

Held at 7.30pm in Helperby Village Hall

Present: Cllr Nigel Denison (Chairman), Cllr Peter Mitchell (Vice Chairman), Cllr Mark Darwin, Cllr Pam Jackson-Vickers, Roger Clements (Clerk) and Cllr Peter Sowray (NYCC) plus one member of the public

1. To receive Apologies for Absence
   1. Apologies were received from Cllrs Brown and Carter.
2. To receive any Declarations of Interest not already declared under the Council’s Code of Conduct or members Register of Disclosable Pecuniary Interests.
   1. No declarations were made.
3. Public Participation
   1. Chairman thanked Cllr Dierdre Brown for her kind donation towards the presentation of Jubilee gifts for village school children to commemorate the Queen’s Platinum Jubilee.
   2. Mrs Alyson Baker introduced herself as a prospective candidate for the Hillside and Raskelf Division (to be formed following the elections on 5 May 22 and comprising 41 parish councils including our own). Chairman outlined the Council’s priorities.
   3. Cllr Darwin advised that the Community Association wished to place a bench and picnic table on Swale Green to mark the Queen’s Platinum Jubilee. Cllrs were minded to accept the idea and the topic will be an agenda item at the next meeting.
4. The minutes of the last meeting held on 19 Jan 22 were agreed to be a true record and were signed accordingly by the Chairman.
5. Clerk’s reported that:
   1. The VAS was active and the first data download would occur when the sign is moved in March to another village site.
   2. Gardening quotations for the lych gate area, the Pinfold and the Hornby footpath are under consideration.
   3. The Great British Spring Clean will take place in the period 25 March to 16 April; Clerk will arrange for loan of equipment and publicity.
   4. At least one allotment garden plot will be available from 1 April; an invitation to apply for a tenancy will appear in the March issue of The Magazine and on Facebook.
6. Financial matters
7. Financial report – Clerk reported that the FY 2021/22 outturn was likely to be slightly higher than budgeted. The current balance was £17,741.88 but two invoices totalling over £5,000 were expected in the near future.
8. Council document security
   1. Chairman proposed that to improve the security of the council’s documents it should subscribe to MS Office 365 and purchase an external 2TB hard drive – resolved.
9. The following accounts were approved for payment:
   1. Swarco VAS £4,009 (plus VAT)
   2. A Scarborough flailing £300 (tbc)
   3. YLCA publications £17.22
   4. NYWebSolutions website £9.99
   5. The Magazine advertising £40.00
10. Matters for consideration
    1. There were no new matters for consideration.
11. Ongoing issues and further action where necessary
    1. Neighbourhood Plan – Information continues to be gathered; the most recent is the consideration of the need for a ‘Strategic Environmental Assessment’ which can maximise the Plan’s influence on sustainable development. The Steering Group is to meet before the end of Febuary.
    2. Queen’s Jubilee Big Lunch – the Steering Group will meet on 22 Feb 22. It was agreed that a Jubilee mug be given to local children of school age; Cllr Mitchell to arrange purchase of suitable mugs. Details of Jubilee activities and mug distribution will be provided through a flyer, posters, The Magazine and Facebook.
12. Planning matters
    1. Planning Application 21/02973/CAT, works to trees in a Conservation Area at The Doctor’s House, Main Street, Helperby – approved by Hambleton District Council
    2. Planning Application 21/02990/FUL, two storey extension at 10 High Farm Cottages, Raskelf Road, Helperby – refused by Hambleton District Council
13. Planning decisions/information
    1. Planning Application 21/02144/FUL, construction of 5 dwellings and associated access at OS field 0048, Raskelf Road, Brafferton – awaiting decision from Hambleton District Council.
    2. Planning Application 21/00824/OUT, proposed 33 dwelling development to the south & east of Balk Avenue, Helperby – awaiting decision by Hambleton District Council.
    3. Planning Application 21/00966/REM, reserved matters pursuant to outline permission 16/01142 for construction of 28 dwellings at OS Field 0046, Brafferton – awaiting decision from Hambleton District Council.
    4. Planning Application 21/02811/FUL, proposed replacement fencing at St Peter’s School, Brafferton – approved by Hambleton District Council.
    5. Planning Application 21/02755/FUL, proposed installation of roof light at High Farm House, Main Street, Helperby – approved by Hambleton District Council.
    6. Planning Application 21/03004/LBC, proposed Listed Building Consent for installation of roof light at High Farm House, Main Street, Helperby – approved by Hambleton District Council.
    7. Planning Application 21/02506/OUT, outline application for construction of 5 detached dwellings on OS Field 7346, west of Boroughbridge Road, Brafferton – application withdrawn.
14. New Correspondence received and decide action where necessary
    1. None received.
15. Matters for inclusion on the agenda for the next meeting
    1. Community Association proposal to place bench & table on Swale Green
16. The date of the next Council meeting was confirmed as Wednesday 16 Mar 22