Agenda for the first meeting of Brafferton & Helperby Parish Council 15 May 19

BRAFFERTON AND HELPERBY PARISH COUNCIL

To Members of the Council

You are hereby summoned to attend the Inaugural Meeting of Brafferton and Helperby Parish Council at Helperby Village Hall on Wednesday 15 May 2019 at 7.30pm (following the meeting for parishioners) for the purpose of transacting the following business:

R E Clements  S Windross

Clerks to the Council

Wednesday, 08 May 2019

1. Elect the Chairman of the Council
   1. Receive the Chairman’s Declaration of Acceptance of Office
2. Elect the Vice-Chairman of the Council
3. Receive Apologies for Absence
4. Receive Declarations of Interest
5. Accept Minutes of the final meetings of Brafferton PC and Helperby PC
6. Receive Clerks’ reports
7. Finance
   1. Receive Clerks’ summary of accounts at 31 March 2019
   2. Review budget FY 2019/20
   3. To certify Brafferton Parish Council (BPC) and Helperby Parish Council ((HPC) as exempt form external audit for fiscal year 2018/19
   4. To note the Annual Internal Audit Reports for 2018/19 included at page 4 of the Annual Governance and Accountability Return 2018/19 for BPC and HPC
   5. To approve Section 1 – Annual Governance Statement 2018/19 for BPC and HPC on page 5 of the Annual Governance and Accountability Returns 2018/19.
   6. To approve Section 2 – Accounting Statements 2018/19 for BPC and HPC on page 6 of the Annual Governance and Accountability Returns 2018/2019
   7. To approve the publication of documents required by Accounts and Audit Regulations 2015, the Local Audit (Smaller Authorities) Regulations 2015 and the Transparency Code for Smaller Authorities by BPC and HPC
   8. Appoint Local Auditor for FY 2019/20 (C&G Associates, Thirsk?)
   9. Authorise payment of Insurance premium
   10. Authorise payment of election charge
   11. Allotments Position Statement
   12. Update on Lands Registration project
   13. Ratify grounds maintenance contracts from Brafferton PC and Helperby PC, vis:
       1. St Peter’s lych gate and Pinfold grass areas
       2. Urban verges
       3. Hedge cutting
       4. Common grass
       5. Gully clearance
       6. Litter pick
   14. Authorise subscription payments FY 2019/20 – YLCA, SLCC, CPRE and Community First Yorkshire
   15. Community Infrastructure Levy contribution
   16. Confirm Clerks’ pay and PAYE procedures
   17. Confirm cheque signatories (and incorporate HSBC paragraphs authorising bank account set-up).
8. Highways and Transport
   1. Update on the re-surfacing plan for Main Street and the village part of Raskelf Road
9. Planning Matters
   1. Planning Application 19/00323/FUL proposed replacement windows at School House, School Terrace, Brafferton
   2. Planning Application 19/00782/FUL proposed alteration of roof space into residential accommodation at 3 The Oaks, Brafferton
10. Business Matters
    1. Select Council meeting dates: third Wednesday of each month
    2. Clerk to receive any declarations of election expenses from candidates
    3. Training courses for new councillors
    4. Cllrs to sign Council GDPR Privacy Consent Form
    5. Establish process to co-opt one additional councillor
    6. Establish process to select single Clerk to the Council
    7. Consider re-titling of both existing parish council notice boards and re-siting of old Brafferton PC notice board
    8. Confirm Council Standing Orders, Financial Orders, GDPR Privacy Notices, Complaints Procedures, Council Risk Assessments and procedures for handling requests made under the Freedom of Information Act 2000
    9. Appoint Council representatives:
       1. YLCA Hambleton Branch (respond to YLCA with details as per YLCA email of 1 May)
       2. Hambleton Parish Liaison meetings (biannual at County Hall)
       3. Village Hall
       4. Neighbourhood Watch
       5. Helperby & Brafferton War Memorial Committee
       6. Easingwold & Villages Community Forum (2 monthly at various venues)
11. Correspondence

Date of next meeting – Wednesday 19 June 2019