BRAFFERTON AND HELPERBY PARISH COUNCIL

To Members of the Council

You are hereby summoned to attend the Annual meeting of Brafferton and Helperby Parish Council via remote video conferencing on Wednesday 5 May 2021 at 7.30pm for the purpose of transacting the following business:

R Clements Clerk to the Council

For Parishioners and Press – to join the council meeting remotely:

Visit https://zoom.us/join and follow the instructions using Meeting ID 350-190-8973 and password 073612 (if this is your first use of Zoom start the process 10-15 min early)

Thursday, 29 April 2021

1. To elect the Chairman of the Council
   1. To receive the Chairman’s Declaration of Acceptance of Office
2. To elect the Vice-Chairman of the Council
3. To receive Apologies for Absence
4. To receive Declarations of Interest not already declared under the Council’s Code of Conduct or members Register of Disclosable Pecuniary Interests
5. Public Forum
6. To accept the minutes of the last meeting of the Council on 22 April 2021
7. To receive the Clerk’s report
8. Financial matters
   1. To receive Clerks’ summary of accounts at 31 March 2019
   2. To review the budget FY 2020/21
   3. To note the Annual Internal Audit Report for 2020/21 included at page 3 of the Annual Governance and Accountability Return 2020/21.
   4. To approve Section 1 – Annual Governance Statement 2020/21 for the Council on page 4 of the Annual Governance and Accountability Returns 2020/2021.
   5. To approve Section 2 – Accounting Statements 2020/21 for the Council on page 5 of the Annual Governance and Accountability Returns 2020/21
   6. To approve the publication of documents required by Accounts and Audit Regulations 2015, the Local Audit (Smaller Authorities) Regulations 2015 and the Transparency Code for Smaller Authorities by the Council
   7. To appoint Local Auditor for FY 2021/22
   8. To authorise payment of Insurance premium of £829.49
   9. To ratify grounds maintenance contracts vis:
      1. St Peter’s lych gate, the Hornby and the Pinfold
      2. Urban verges
      3. Hedge cutting
      4. Swale Green grass
      5. Gully clearance (S&U Drainage Board and K&UO Internal Drainage Board)
      6. Litter pick
      7. Salt bin replenishment (NYCC)
   10. To authorise subscription payments FY 2021/22 – YLCA, SLCC and Community First Yorkshire
   11. To confirm Clerk’s pay and PAYE procedures
   12. To confirm Financial Working Group membership
   13. To confirm Bank transaction authorisers and cheque signatories
   14. To approve payment of accounts received:
       1. C & GB Associates Local Audit £144.00
       2. Swale & Ure Drainage Board Annual charge £6.86
9. Matters for Consideration
   1. To confirm Council meeting dates: third Wednesday of each month
   2. To confirm Land & Maintenance committee membership
   3. To approve amendments to Council Standing Orders
   4. To consider additional Council Risk Assessments
   5. To set date for Litter Pick in period 28 May to 7 June (Sunday 6 June?)
   6. To appoint Council representatives:
      1. YLCA Hambleton Branch meetings
      2. Hambleton Parish Liaison meetings (biannual at County Hall)
      3. Village Hall
      4. Neighbourhood Watch
      5. Helperby & Brafferton War Memorial Committee
      6. Easingwold & Villages Community Forum (2 monthly at various venues)
10. To receive information on the following ongoing issues and decide further action where necessary
11. To consider the following Planning Matters
    1. Planning Application 21/00824/OUT, proposed outline application for a residential development of up to 33 units on land to the south and east of Balk Avenue, Helperby
12. To receive the following Planning Decisions/information
    1. Planning Application 21/00373/LBC, proposed alterations to listed building at Lodge Farm, Main Street, Helperby – awaiting decision from Hambleton District Council
    2. Planning Application 21/00450/FUL, proposed installation of mast at 8 Dunroyal Close, Helperby – awaiting decision from Hambleton District Council
    3. Planning Application 21/00272/FUL, proposed extension to Toll Garth, Bridge Street, Helperby – awaiting decision from Hambleton District Council
    4. Application 21/00477/GENENQ for a tree preservation order to the east of Balk Avenue, Helperby – awaiting decision from Hambleton District Council
    5. Planning Application 21/00654/FUL, proposed detached garage and conversion of existing garage to games room at 6 Brafferton Hall Gardens, Brafferton- awaiting decision from Hambleton District Council
13. Matters for Consideration
14. To consider new Correspondence received and decide action where necessary
15. To notify the Clerk of matters for inclusion on the agenda for the next meeting
16. To confirm the dates of the meeting for Parishioners on Wednesday 19 May 21 and the next Council meeting on Wednesday 16 June 2021