Agenda for the Annual Meeting of the Council 17 May 2017

BRAFFERTON PARISH COUNCIL

Wesley House, Bridge Street, Helperby, York, YO61 2NU

Tel: 01423 360602 E-mail: brafferton.pc@gmail.com

To Members of the Council

You are hereby summoned to attend the Annual Meeting of Brafferton Parish Council at Helperby Village Hall on Wednesday 17 May 2017 at 7.30pm (immediately following the Annual Meeting for Parishioners) for the purpose of transacting the following business:

R E Clements Clerk to the Council

Monday, 08 May 2017

1. Elect the Chairman of the Council
   1. Receive the Chairman’s Declaration of Acceptance of Office
2. Elect the Vice-Chairman of the Council
3. Receive Apologies for Absence
4. Receive Declarations of Interest
5. Approve Minutes of the last meeting, held on 30 March 2017
6. Clerk’s report
7. Finance
   1. Receive Financial Report and budget FY 2017/18 – Clerk
   2. Receive Internal Annual Financial Review report – Financial Working Group
   3. Approve Section 1 of the Annual Return (Annual Governance Statement)
   4. Approve Section 2 of the Annual Return (Accounting Statements)
   5. Appoint Local Auditor for FY 2017/18
   6. Authorise payment of insurance premium of £204.18 to Aon UK Ltd
   7. Authorise subscription payments FY 2017/18 – YLCA, SLCC, CPRE and Community First Yorkshire (previously RAY, see item 11.4)
   8. Confirm Clerk’s pay and PAYE procedures
   9. Confirm cheque signatories

1. Highways and Transport
   1. Confirm composition of Thornton Bridge committee
   2. Update on Thornton Bridge regarding traffic issues and balustrade repairs
2. Planning Matter
   1. Planning Application 16/01142/OUT proposed outline planning permission for construction of up to 28 dwellings and vehicular access to land to the East of Boroughbridge Road – awaiting decision by Hambleton District Council
   2. Planning Application 16/02391/FUL proposed change of use at Brafferton Manor Milking Parlour Road – granted by Hambleton District Council.
3. Business Matters
   1. Confirm Council meeting dates: (All Wednesdays) 19 Jul 17, 20 Sep 17, 15 Nov 17, 17 Jan 18, 21 Mar 18 & 16 May 18
   2. Complaint received from Mr B Connor
   3. Review Council Standing orders, Complaints Procedures and procedures for handling requests made under the Freedom of Information Act 2000 and the Data Protection Act 1998
   4. Review Council Risk Assessments
   5. Consider grant to Easingwold Community Library
   6. Appoint Council representatives:
      1. YLCA Hambleton Branch
      2. Hambleton Parish Liaison meetings (biannual at County Hall)
      3. Village Hall
      4. Neighbourhood Watch
      5. Helperby & Brafferton War Memorial Committee
      6. Easingwold & Villages Community Forum (2 monthly at various venues)
4. Correspondence
   1. Craven & Harrogate CAB – request for funding
   2. Hambleton Area Committee – vacancies for co-opted members
   3. Hambleton DC – Local Plan & Local Greenspace consultation
   4. Rural Action Yorkshire – planned merger with North Yorkshire & York Forum

Date of next meeting – Wednesday 19 July 2017