Agenda Annual Council meeting Wednesday 20 May 2020

BRAFFERTON AND HELPERBY PARISH COUNCIL

To Members of the Council

You are hereby summoned to attend the Annual meeting of Brafferton and Helperby Parish Council via remote video conferencing on Wednesday 20 May 2020 at 7.30pm for the purpose of transacting the following business:

R Clements Clerk to the Council

For Parishioners and Press – to join the council meeting remotely:

Visit https://zoom.us/join and follow the instructions using Meeting ID 821 6413 1739 and password 780345 (if this is your first use of Zoom start the process 10-15 min early)

Thursday, 14 May 2020

To elect the Chairman of the Council
1. To receive the Chairman’s Declaration of Acceptance of Office
To elect the Vice-Chairman of the Council
To receive Apologies for Absence
To receive Declarations of Interest
To accept Minutes of the last meeting held on 15 April 2020
To receive the Chairman’s report for year to 31 March 2020
To receive Hambleton District Council News – Cllr Mortimer (HDC)
Public Forum
To adopt a Remote Meetings addendum to Council Standing Orders (read document here)
To receive Clerk’s report
Financial Matters
1. To receive Clerks’ summary of accounts at 31 March 2020
2. To review budget FY 2020/21 (read document here)
3. To consider expenditure from NYCC Locality Budget grant
4. To note the Annual Internal Audit Report for 2019/20 included at page 4 of the Annual Governance and Accountability Return (AGAR) 2019/20
5. To approve Section 1 – Annual Governance Statement 2019/20 for the Brafferton & Helperby Parish Council (B&H PC) on page 5 of the AGAR 2019/2020.
6. To approve Section 2 – Accounting Statements 2018/19 for B&H PC on page 6 of the AGAR 2019/20
7. To approve the publication of documents required by Accounts and Audit Regulations 2015, the Local Audit (Smaller Authorities) Regulations 2015, s1 2020/404, the Accounts and Audit (Coronavirus) (Amendment) Regulations 2020 and the Transparency Code for Smaller Authorities.
8. To appoint Local Auditor for FY 2020/21 (C & CB Associates/YLCA)
9. To authorise payment of Insurance premium
10. To receive Rental Income Position Statement
11. To ratify grounds maintenance contracts, vis:
  1. St Peter’s lych gate and Pinfold grass areas
  2. Urban verges
  3. Hedge cutting
  4. Swale Green grass
  5. Gully clearance
  6. Litter pick
12. To authorise subscription payments FY 2020/21 – YLCA, SLCC, CPRE and Community First Yorkshire
13. To confirm Clerk’s pay and PAYE procedures
14. To confirm Bank transaction authorisers and cheque signatories
15. To authorise payment of accounts received:
  1. C Owens £34.71 Printing
  2. R Clements £55.00 Printer ink
  3. Purchases £125.72 from Locality Budget grant
  4. Swale & Ure Drainage Board £6.86 Annual charge
  5. YLCA £15 Webinar training
Matters for Consideration
1. To select Council meeting dates: third Wednesday of each month
2. To postpone the Annual meeting for Parishioners until face to face meetings are authorised by the government
3. To consider training courses for councillors
4. To appoint Council representatives:
  1. YLCA Hambleton Branch (respond to YLCA with details as per YLCA email of 1 May)
  2. Hambleton Parish Liaison meetings (biannual at County Hall)
  3. Village Hall
  4. Neighbourhood Watch
  5. Helperby & Brafferton War Memorial Committee
  6. Easingwold & Villages Community Forum (2 monthly at various venues)
To receive information from the Lands and Maintenance Committee and decide further action where necessary
1. Recommendations for tree planting on Main Street and other locations
2. Transfer of ownership of the Helperby cobbles to the Council
3. Update on Lands Registration project
To receive information on the following ongoing issues and decide further action where necessary
1. Actions resulting from the coronavirus crisis
2. Update on progress by NYCC to complete works in Main Street
3. Local Public transport
To consider the following Planning Matters
1. Planning Application 20/00643/REM, proposed reserved matters pursuant to outline permission 16/01142/OUT for 28 dwellings on Boroughbridge Road, Brafferton – awaiting decision from Hambleton District Council
2. Planning Application 20/00671/FUL, proposed SUDS pond relating to planning permission 16/01142/OUT at OS Field 0046, Boroughbridge Road, Brafferton – awaiting decision from Hambleton District Council
To receive the following Planning Decisions/information
1. Planning Application 20/00335/LBC, proposed listed building consent for change of use of walled garden into events location at Helperby Hall, Helperby – awaiting decision from Hambleton District Council
2. Planning Application 20/00334/MRC, proposed modification relating to application 16/02159/FUL for change of use of walled garden into events location at Helperby Hall, Helperby – awaiting decision from Hambleton District Council
3. Planning Application 20/00744/OUT, proposed outline permission for the construction of a farm workers dwelling at Spring Field Farm, Pilmoor – awaiting decision from Hambleton District Council
Matters for Consideration
To consider new Correspondence received and decide action where necessary
To notify the Clerk of matters for inclusion on the agenda for the next meeting
To confirm the date of the next meeting as Wednesday 24 June 2020